Work Management
Sensei IQ includes built-in timesheet and work visibility features so team members can log actual hours and see their assignments — without leaving Microsoft 365. Combined with the My Work view, it gives every team member a single place to see what they need to do and record the time they spend doing it.
Timesheet Entry
Team members submit timesheets against their current projects or assignments. The process is straightforward:
- My Timesheet view — Each team member has a personal timesheet view showing their current projects and open periods
- Period-based submission — Timesheets are submitted by period (typically weekly), with clear open/submitted/approved status
- Project or assignment level — Time can be logged at the project level or against specific assignments, depending on your configuration
- Non-project time — Team members can also log non-project time (e.g., leave, training, admin) to give a complete picture of how capacity is consumed
Approval Workflow
Submitted timesheets go through a structured approval process before actuals are committed to reporting:
- Timesheet managers review and approve timesheets for their team
- Rejected timesheets are returned to the submitter with comments
- Approval status is tracked and visible in timesheet reports
Actuals vs. Plan
Once timesheets are approved, these actuals can be imported into the Project Financials to allow easy viewing of these costs alongside other project costs.
- Effort tracking — Compare planned hours vs. actual hours per resource and project
- Financial actuals — When cost rates are configured, actual hours x rate = actual cost, compared against budget
- Sell rates & margin — If sell rates are configured, utilization reports can show revenue, cost, and margin side by side
Timesheet Reporting
Time tracking data is surfaced in the Resource IQ Insights Power BI report alongside all other resource data:
| Report page | What it shows |
|---|---|
| Timesheet Overview | Submitted vs. approved timesheet status across all resources |
| Timesheet Actuals | Actual hours by resource, project, and period — with drill-through into Work, Cost, Sell, and Margin views |
| Non Project Time | Non-project time entries (leave, training, admin) across the resource pool |
| Actuals Variance | Difference between timesheet actual hours and committed request hours |
These reports update automatically as timesheets are submitted and approved — no manual data exports required.